USE CASE
Working-time and labour compliance
Attendance registers and working-hour records are manual and audit-fragile — and the required format changes with every country you employ in.
Compliance as a second, weaker system
Most teams end up maintaining attendance twice: once in whatever tool actually reflects work, and once in the register that gets produced when someone asks. The second copy is assembled under time pressure, from memory and spreadsheets, and it is the one an inspector reads.
Multi-state and multi-country employers have it worse. India's daily limits, spread-over rules and overtime caps differ by state; the EU requires an objective and reliable record of daily working time; the FLSA wants hours per day and per workweek; Fair Work sets its own retention. A single hand-maintained register cannot satisfy all of them, and nobody notices until it has to.
How the register gets built
- 01
The session is the primary record
Start, stop, breaks and project are captured as work happens, which is what makes the record contemporaneous rather than reconstructed.
- 02
Workspace rules apply automatically
Shifts, break rules, auto-lunch, holidays and retention windows are configured per workspace, so the same raw sessions are interpreted according to the rules that actually govern that team.
- 03
A manager approves it
The closed session lands in a review queue with its full context — who, which project, how long, which day. Approving takes a click, and the decision is recorded against the session permanently.
- 04
The register is a report, not a rebuild
Statutory attendance output is generated from the approved sessions — the same data behind billing and payroll — so there is no second dataset to keep in sync.
What changes
- One source of truth behind billing, payroll inputs and the statutory register.
- Configurable shifts, breaks, holidays and retention per workspace, so multi-state teams are not forced into one rulebook.
- An audit trail showing who recorded and who approved each entry — something a paper register cannot carry.
- Exports as CSV on every plan, including Free, so the record is never held hostage.
What this does not do
Workclave is not a compliance advisor and does not tell you which rules apply to you. Form numbers and particulars vary by state and are amended by notification; you or your advisor decide what your obligations are, and Workclave produces the underlying record and export. We publish what we have verified about state rules with sources attached, and mark what we have not.
Working-time & labour compliance — common questions
Do we still need a muster roll if attendance lives in software?
Yes — the obligation is to maintain the register, not to maintain it on paper, and electronic maintenance is expressly contemplated by recent rules and the Labour Codes. Software does not remove the requirement; it becomes the register.
Does this work for teams outside India?
Yes. The same approved-session record supports EU Working Time Directive daily records, UK WTR, FLSA hours, and Fair Work retention. Shifts, breaks, holidays and retention windows are set per workspace.
How long is data retained?
For the retention window configured on the workspace, which should be set to the longest period your applicable rules require. Retention is enforced automatically so records neither vanish early nor linger past their purpose.
Comparing working-time & labour compliance tools?
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