What is Workclave?

Workclave is an app for attendance, time tracking, leave and payroll. This article explains the main ideas and how they fit together.

What Workclave does

Workclave records work as sessions. A session starts when a person clicks Start session. It ends when they click Stop session. Each finished session goes to a reviewer for approval.

Approved sessions become attendance. Attendance feeds the reports, the attendance register and payroll. Leave requests, holidays and shifts complete the picture.

Sessions: start and stop a timer, optionally for a project.
Approvals: managers and admins approve or send back sessions and leave requests.
Leaves: people check their balances and apply for leave.
Projects: group time by project, client work or engagement.
Team: see who is working now, invite people and organise departments.
Reports: monthly hours, attendance, late marks, a timesheet by project and an attendance register.
Payroll: salaries from attendance, with PF, ESI, professional tax and TDS for India.

Key terms

Term	Meaning
Workspace	Your organisation in Workclave. All people, projects and data belong to one workspace.
Session	One block of work with a start time and an end time.
Project	What the time was spent on. CA firms see this as a Vendor. Agencies see it as an Engagement.
Team	A working group. A project can belong to a team. CA firms and agencies see teams as Clients.
Department	An HR unit, such as Accounts or Engineering. Each person is in one department.
HOD	Head of Department. An HOD has the Team manager role.
Payroll run	The salary calculation for one month. It moves from draft to approved to paid.

Who uses Workclave

Workclave suits companies, CA and accounting firms, agencies and consultancies. You choose your business type, and Workclave changes some labels to match. See Choose your business type.

Attendance, time tracking, leave and reports work in any country. Payroll is built for India today. Other countries are listed as coming soon.

How your data flows

A person starts a session, works, and stops the session.
Workclave marks the session Waiting approval and sends it to a reviewer.
The reviewer approves the session or sends it back with a note.
Reports count all sessions that are not rejected, so you can see work in progress.
Payroll counts only approved sessions. Each working day with an approved session is a present day.

Approve sessions and leave before you run payroll. Unapproved days count as loss of pay.